AI-Powered Extraction
The ZapsDocs Platform's AI-powered extraction engine combines OCR with AI field mapping to intelligently read uploaded PDFs and images of Customer POs and Supplier Quotations. The system extracts vendor details, line items, quantities, prices, and tax amounts, then auto-populates your document creation forms for you to review before saving.
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PDF & image
Supported Inputs
POs & quotes
Source Documents
Review-first
Human Check Before Save
Key Benefits
See how AI-Powered Extraction can help streamline your business operations.
Feature Highlights
Discover the powerful capabilities of AI-Powered Extraction.
Advanced OCR
Enterprise-grade optical character recognition extracts text from scanned PDFs, photos taken on mobile phones, and digital documents.
AI Field Mapping
Advanced AI pipeline interprets extracted text, identifies vendor names, part numbers, quantities, unit prices, tax rates, and intelligently maps them to the correct document fields.
Customer PO Processing
Upload a customer purchase order (PDF or image), and the AI extracts customer details, billing/shipping addresses, line items with quantities and prices, and payment terms automatically.
Supplier Quote Processing
Upload supplier quotations to instantly extract vendor details, item descriptions, HSN codes, unit prices, GST rates, and delivery terms for rapid purchase order creation.
Why Choose ZapsDocs Over Manual Data Entry
| Aspect | ZapsDocs | Manual Data Entry |
|---|---|---|
| Processing Time | Fields populated automatically, then reviewed | Every line typed by hand for each document |
| Error Rate | AI extraction plus a review step before anything is saved | High error rate from manual transcription mistakes |
| Multi-Page Documents | Handles 10+ page documents with complex tables | Tedious line-by-line manual entry prone to omissions |
| Document Formats | Typed PDFs, scans and phone photos supported | Requires clear digital text for accurate typing |
Real-World Use Cases
Supplier Quote Comparison
Procurement Manager Comparing 10 Supplier Quotes
A procurement manager receives 10 supplier quotations as PDF email attachments for a 50-line item RFQ. Instead of manually typing 500 line items, they upload all 10 PDFs to ZapsDocs. The AI extracts vendor details and line items for review, so quotes can be compared and a purchase order raised for the best one without retyping.
Customer PO Turnaround
Sales Ops Processing 30+ Customer POs Daily
A distribution company receives 30+ customer purchase orders daily via email (mix of scanned and digital PDFs). Sales ops uploads each PO, and ZapsDocs AI extracts customer details, shipping addresses, and line items for review, so invoices are prepared without retyping each order.
AI-Powered Extraction FAQs
What file formats does AI extraction support?
PDF and image files, including scans and phone photos. Both typed and scanned documents work — for best results, ensure the text is clear and readable.
How accurate is the AI extraction?
Accuracy depends on the quality and layout of the source document — clear, typed documents work best. You always review and edit extracted data before saving, so you stay in control.
Does AI extraction work in languages other than English?
Currently optimized for English documents. Hindi, regional-language, and international-language support is on our roadmap.
Ready to get started?
Try AI-Powered Extraction and all our other features — configurable to your business requirements.
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